Vyklow Analytics Pty Ltd

See how your team uses AI. Real-time visibility for ChatGPT, Claude, Perplexity, Gemini. Smart awareness, confident decisions.

# Your Data Leaves Via AI. Now You Can Catch It. Someone on your team probably pasted customer data into ChatGPT this week. Maybe it was a client name in a draft email. Maybe it was financial details for a quick analysis. Maybe it was API credentials because "it's faster than looking them up." **78% of employees use AI tools their employer hasn't approved.** That's not a technology problem. That's a data leak you can't see. Vireo Sentinel stops sensitive information before it reaches AI platforms. Client names. Financial data. Credentials. Personal details. Medical records. The kind of information that turns into breach notifications, regulatory fines, and conversations with lawyers. **Sign up at https://app.vireosentinel.com** ### Privacy Protection That Actually Works Your team uses AI tools to get work done. ChatGPT for drafting. Claude for analysis. Perplexity for research. Gemini for summarization. Blocking these tools entirely doesn't work—people find workarounds. The question isn't whether your team uses AI. It's whether you can see what data is leaving your organization through it. Vireo Sentinel gives you that visibility, along with the controls to prevent privacy breaches before they happen. **50+ detection patterns** catch social security numbers, credit cards, API keys, client names, project codes, and confidential business data before they reach AI platforms. Not after. Before. When someone attempts to share sensitive information, they see a prompt explaining what was detected and why it matters. They can cancel, use an automatically redacted version, edit manually, or proceed with an acknowledged exception. **Human in the loop, always.** We don't make decisions for your team. We make sure they're informed decisions. ### Compliance Coverage That Matters **For Australian Organizations:** Vireo Sentinel addresses requirements under the **Australian Privacy Act**, including the upcoming **Privacy and Other Legislation Amendment (POLA)** changes. Our system provides documented evidence of technical and organizational measures for protecting personal information, audit trails showing how sensitive data is handled, and automated controls that demonstrate reasonable steps to prevent unauthorized disclosure. **For European Organizations:** We deliver **90% coverage of EU AI Act reporting requirements** out of the box. The most comprehensive compliance solution available without enterprise software complexity. **For ISO 42001 Certification:** Vireo Sentinel supports **ISO 42001 (AI Management Systems)** requirements with documented AI tool inventories, risk assessments for each platform, control effectiveness metrics, and residual risk reporting. The kind of evidence auditors expect to see. ### Ten Minutes to Protection Choose your plan at https://app.vireosentinel.com (no credit card required for free tier). Generate license keys for your team. Send keys with the browser extension download link. Team members install the extension, enter their key, and protection is live. **Most teams are fully operational in under 10 minutes.** No IT expertise required. No complex integrations. No network changes. ### How It Works in Practice The browser extension activates automatically when team members visit AI platforms. Risk scanning happens **in real-time on the user's computer**—sensitive information never reaches our servers during detection. This isn't theoretical protection. It's deterministic pattern matching that catches data leaks at the moment they're about to happen. **Low-risk interactions:** Pass through silently **Medium-risk situations:** Show a small notification **High-risk actions:** Trigger an intervention dialog with options The intervention takes seconds, not minutes. Automatic redaction removes sensitive data in one click. Manual editing gives users control. Acknowledged exceptions provide an audit trail when proceeding is justified. ### File Upload Protection When team members attempt to upload files to AI services, Vireo Sentinel always shows an awareness notification. We scan file metadata (filename, size, type) to assess risk level. **We don't process file contents**—privacy by design. The notification explains what sharing this file type means for confidentiality and compliance. Users make the final call. ### What Gets Stored Vireo Sentinel stores **all prompts in redacted form**, whether they reached the AI service or not. This protects your organization (and ours) from privacy violations. Redacted prompts are retained for **up to 30 days** depending on your subscription. Metadata about interactions is kept for **18 months** for pattern analysis and audit trails. **We don't store AI responses.** Only the questions your team asks. This minimizes data storage while maintaining complete visibility into risk exposure. The difference: if your team accidentally pastes customer payment card data into ChatGPT, we store "[REDACTED: CREDIT CARD]" with a timestamp and the user's decision (cancelled, redacted, or exception). Not the actual card number. Never the actual card number. ### Dashboard: Evidence When You Need It The admin dashboard shows real-time insights into AI tool usage across your organization. Which platforms get used most. Usage patterns by department. Risk interventions over time. **Downloadable compliance reports** for auditors, clients, and regulators. Recent activity might show: - **42 risk interventions this week** (28 cancelled, 11 redacted, 3 exceptions) - **Engineering triggered 18 API key warnings** (time for that security training) - **Sales uploaded 7 contract files to Claude** (all with awareness acknowledgment) - **87% of high-risk actions were cancelled or redacted** (your controls are working) This isn't surveillance. It's evidence that your privacy protections work. The kind of documentation regulators expect when investigating data handling practices. ### Your Compliance Report Generate a **full AI governance report** covering: - **Systems inventory:** Which AI tools are in use, by whom, for what purposes - **Risk assessment:** Documented evaluation of each platform's data handling - **Control effectiveness:** Metrics showing how often protections prevented exposure - **Residual risk:** Honest assessment of remaining gaps and mitigation plans Mapped to **EU AI Act Article 9** (risk management), **Australian Privacy Act APP 11** (security of personal information), and **ISO 42001 clauses 6.1-8.2** (risk assessment and operational controls). ### Pricing That Scales **Starter Plan: $75 AUD monthly** for 5 users, additional users at **$13 each** **Business Plan: $250 AUD monthly** for 20 users, additional users at **$11 each** Each license supports **up to five devices** per user. Your team can work across desktop, laptop, and multiple browsers with a single license. **Compliance Edition** (launching soon): Unlimited retention, immutable audit logs, and advanced reporting for organizations with stricter regulatory requirements. Pricing reflects the enhanced capabilities. ### Privacy by Design All sensitive data is **encrypted at rest and in transit**. Risk scanning happens locally on each computer—sensitive information isn't sent to our servers during detection. Organizations' data remains completely isolated with zero cross-contamination possible. Prompts are automatically redacted before storage. Retention periods are plan-dependent with automatic deletion enforced. We built Vireo Sentinel for organizations that take privacy seriously. That means our own data handling had to match the standards we're helping you meet. ### The Result Your team continues working naturally with AI tools. You gain **complete visibility into what data is leaving your organization**. You can answer questions from auditors, clients, and regulators with documented evidence, not vague assurances. And when someone's about to make a privacy mistake, you catch it before it becomes a breach notification. The Australian Privacy Act doesn't ask whether you have good intentions. It asks whether you took reasonable steps to protect personal information. The EU AI Act doesn't care that you didn't know someone was using ChatGPT. It cares whether you had controls in place. ISO 42001 doesn't accept "we trust our team"—it requires documented risk management. **Vireo Sentinel gives you those controls, that documentation, and that evidence.** All without disrupting productivity or requiring deep technical expertise. --- **Stop data leaks. Protect privacy. Prove compliance.** Sign up at https://app.vireosentinel.com