Unified Identity

Identity-aware middleware for the modern webmail ecosystem

Unified Identity — Manage Every Email Account from One Place Unified Identity is a Chrome browser extension built for professionals who operate across multiple email accounts every day. Whether you maintain separate addresses for work, personal use, freelance clients, or side projects, Unified Identity brings them all into a single, always-visible side panel — giving you complete awareness and control of your digital identity without ever losing context. THE PROBLEM IT SOLVES Managing multiple email identities in a modern browser is harder than it should be. Most professionals have at least two or three separate accounts, and the friction of switching between them is a constant background cost — signing in and out, losing track of which account is active, accidentally replying from the wrong address, or receiving a flood of notifications from all accounts at once regardless of what you are trying to accomplish. Unified Identity eliminates every one of these problems. It does not replace your email provider — it sits alongside it, in Chrome's native side panel, and gives you an intelligent layer of identity management that works across Gmail, Outlook, ProtonMail, Fastmail, and Yahoo. IDENTITY MANAGEMENT At the core of the extension is the concept of an Identity — a named profile representing one of your email accounts. Each identity has a label (such as "Work", "Personal", or "Client A"), an email address, an email provider, a color theme, an optional avatar, an email signature, and its own default workflow mode. You can create as many identities as you need. They appear as cards in the Identities tab of the side panel, color-coded for instant recognition. The currently active identity is always shown in the header and in a prominent banner at the top of the panel, so you always know exactly which account is in context. Switching the active identity takes one click from the panel, or a single keyboard shortcut from anywhere in the browser. When you switch, the extension updates the badge on its toolbar icon, broadcasts the change to the current tab, and logs a system notification in your feed — so the switch is always visible and auditable. Identities can be imported in bulk in either merge mode (add new ones without affecting existing) or replace mode (replace all). This makes it straightforward to set up the extension on a new device or share a configuration with a colleague. WORKFLOW MODES Every identity has a Workflow Mode, and the active mode determines how notifications are filtered and delivered in real time. There are four modes to choose from: Work Mode is designed for professional contexts where you need to stay fully informed. In Work Mode, all notification types — email, calendar, alerts, and system messages — are delivered normally. Nothing is filtered. You see everything as it arrives. Personal Mode is designed for personal browsing time, evenings, and weekends. It keeps email and alert notifications active while reducing calendar noise — calendar events are badge-counted but do not generate desktop popups. This keeps your badge accurate without interrupting you with reminders that belong to a different context. Focus Mode (the mode, distinct from the Focus Mode toggle described below) is designed for deep work sessions. In Focus Mode, only urgent alert and system-level messages get through. Email and calendar notifications are silenced entirely. This is the most restrictive built-in mode and is ideal for periods that require zero interruptions. Custom Mode hands full control to you. Rather than applying a preset, Custom Mode evaluates a list of rules you define yourself. Each rule pairs a condition with an action, and rules are evaluated top-to-bottom with first-match winning. This gives you programmable, precise control over your notification experience — silence newsletters, badge-count notifications from one domain, surface messages from a specific sender as high priority, or catch-all to a default. FOCUS MODE TOGGLE Separate from the four Workflow Modes is the Focus Mode toggle — a quick on/off switch available at the top of the Workflow tab. When toggled on, Focus Mode overrides whatever Workflow Mode is currently active and silences everything except alerts and system messages. Think of it as a Do Not Disturb switch that you can activate and deactivate in one click. This is particularly useful for scheduled deep-work blocks. You can be in Work Mode all day but flip Focus Mode on for a 90-minute writing session. When the session ends, toggle it off — Work Mode resumes and your unread notifications are waiting in the feed for you to review at your own pace. CUSTOM RULES ENGINE The Custom Rules engine is the most powerful feature in Unified Identity. When Workflow Mode is set to Custom, incoming notifications are tested against your rule list in order. The first rule whose condition matches wins. Rules support four condition types: Always — matches every notification, regardless of content Domain — matches notifications from a specific email domain (e.g., acme.com) Sender — matches notifications where the sender name or address contains a given string Subject Contains — matches notifications whose title or preview contains a given phrase All matching is case-insensitive. Rules also support four delivery actions: Notify — deliver the notification normally with a desktop popup and badge increment Silence — suppress the notification entirely; it does not appear in the feed and generates no popup or badge update Badge Only — increment the badge counter silently, without showing a desktop popup Priority High — deliver with a high-priority flag for urgent surfacing A practical example: you receive dozens of automated newsletter emails from updates.company.com that you want tracked but never interrupted by. You also want all other emails from company.com to notify normally. Create two rules in order: "Badge Only | Domain: updates.company.com" above "Notify | Domain: company.com". The first rule matches newsletters and silences their popups; the second rule catches everything else from that domain and delivers it normally. Rules can be added, reordered, and deleted from the Workflow tab at any time. Changes take effect immediately. COMPOSE PROTECTION One of the most practical safety features in Unified Identity is Compose Protection — a real-time risk analysis engine that monitors your compose windows and alerts you before you send a message from the wrong context. Every time you open a compose window in a supported email provider, the extension analyzes three dimensions of risk: Own-identity recipient detection — If you address a message to one of your own registered email addresses, the extension flags it. This commonly happens when professionals try to forward something to themselves across accounts without thinking, and it is a useful signal that you may want to switch identities instead. Cross-domain send detection — If you are composing from a professional address and addressing recipients at personal email domains (or vice versa), the extension flags the mismatch. Sending a business proposal from your personal Gmail, or forwarding personal family photos from your work Outlook, are both surface risks that are easy to miss in the flow of the day. Subject line context analysis — The extension scans the subject line for keywords that suggest a context mismatch. Work-related keywords (invoice, contract, proposal, deadline, client, meeting, sprint, ticket) trigger a warning when you are using a personal identity. Informal keywords (hey, hi there, happy birthday, dinner, weekend, party, family) trigger a note when you are using a work identity. Each detected risk is assigned a level — None, Low, Medium, or High — and surfaced as an inline banner. At Low risk, the banner is subtle. At High risk, it is prominent and prompts you to either review the message or switch to a more appropriate identity before sending. Compose Protection can be turned off in Preferences for users who do not need it. NOTIFICATIONS The Notifications tab provides a unified feed of events across all your identities, displayed in reverse chronological order. Each notification shows the identity it belongs to (color-coded), its type, title, preview text, and timestamp. Unread items are visually distinguished from read ones. Four notification types are supported: Email — email activity detected in your webmail Calendar — calendar events and reminders Alert — urgent events including compose risk detections System — extension events such as identity switches Notifications can be marked as read individually or all at once. The feed can be cleared in full or filtered per identity. An unread count badge on the Notifications tab keeps the count visible while you are working in another tab. Desktop notifications (OS-level popups from Chrome) are fully integrated. When enabled in Preferences, qualifying notifications generate a popup in your operating system's notification center. All filtering rules — Workflow Mode, Focus Mode toggle, identity silencing, and custom rules — apply to desktop notifications as well. You will never receive a desktop popup for a notification that your rules have silenced. IDENTITY SILENCING In addition to mode-level filtering, each identity can be individually silenced. When an identity is silenced, all of its notifications are completely suppressed — they do not appear in the feed, do not trigger desktop popups, and do not increment the badge count. This is evaluated first, before any other filtering logic, so a silenced identity is always fully quiet. Silencing is non-destructive. Unlike deleting an identity, silencing preserves all settings and can be reversed with one click. It is ideal for temporarily muting an account — a client engagement that has concluded, a secondary personal account you are not using this week, or a work account during a vacation period. KEYBOARD SHORTCUTS Unified Identity is designed for keyboard-first workflows. The extension registers nine default shortcuts out of the box: Ctrl+Shift+1 through Ctrl+Shift+9 switch to identities 1 through 9 by their position in your list. These work from any page in Chrome. In addition, each identity can have a fully custom hotkey recorded against it. Custom hotkeys are recorded directly in the Workflow tab — click the record button next to an identity, press your desired combination, and it is saved. Custom hotkeys require at least one modifier key. Physical key codes are used during recording so that combinations like Ctrl+Shift+9 work correctly regardless of keyboard layout. Keyboard shortcuts can be disabled entirely in Preferences. EXTENSION BADGE The extension icon in the Chrome toolbar always reflects the current state: When there are unread notifications, the badge shows the unread count on an amber background — visually distinct from any identity color so it is immediately recognizable as a count indicator. When there are no unread notifications, the badge shows the initials of the active identity in that identity's primary color — a constant, at-a-glance reminder of which context you are in. Badge display can be disabled in Preferences. DARK MODE The side panel supports light and dark themes. The toggle is in the panel header and switches modes instantly. Your preference is saved and persists across browser sessions. PREFERENCES All major behaviors are configurable from the Preferences panel: Compose Protection on/off Keyboard Shortcuts on/off Desktop Notifications on/off Badge Count on/off Dark Mode on/off Analytics Opt-In (off by default) Preferences are stored in Chrome's sync storage, meaning they follow you across devices signed into the same Chrome profile. ONBOARDING On first install, an onboarding wizard walks new users through creating their first identity and choosing an initial workflow mode. The wizard is skipped on subsequent launches once completed. PRIVACY AND SECURITY Unified Identity is built with a privacy-first architecture: All identity data — labels, email addresses, workflow settings, notification history, and custom rules — is stored locally in your browser using Chrome's built-in storage APIs. Nothing is transmitted to external servers. The extension does not read the content of your emails. Compose Protection analyzes only the recipient addresses, subject line, and currently active identity. No email body content is accessed, stored, or transmitted. No account or sign-in is required. There is no cloud sync of identity data, no remote configuration, and no third-party analytics by default. Permissions requested are the minimum necessary: Side Panel (to display the UI), Storage (to save your data locally), Notifications (to show desktop alerts), and Active Tab (to detect the email provider on the current page). The extension does not request access to browsing history, cookies, passwords, or any other sensitive browser data. SUPPORTED PROVIDERS Gmail · Outlook · ProtonMail · Fastmail · Yahoo · Other (manual configuration) SYSTEM REQUIREMENTS Google Chrome 114 or later · Windows, macOS, or Linux Unified Identity is for anyone who refuses to let multiple email accounts slow them down. Install it once, set up your identities in under two minutes, and work with full clarity about who you are, what context you are in, and what actually needs your attention.