Smash Invoice: Standalone & Sync for Gmail

Standalone invoicing in Gmail: voice quotes, PDF export, catalog pricing — or one-click sync to QuickBooks & Xero.

You're already in Gmail. Your quotes should be too. Most quoting tools make you leave your inbox, open another platform, type everything manually, and wait for the customer to respond. SMASH lives inside your Gmail sidebar and turns an incoming email into a priced, professional quote in under 60 seconds — without switching a single tab. For businesses sending 5 quotes a week or 50, the time saved compounds fast. With your pricing catalog set up, a full invoice generates in around 8 seconds. WHAT SMASH SOLVES You're retyping information that's already in the email. SMASH reads the incoming job request, extracts the customer details, matches line items to your pricing profile and SKU catalog, and builds the quote. You review it. You send it. You don't know if the customer even opened it. Every invoice and quote comes with a read receipt. You see exactly when they opened it — no more chasing blind. Getting approval takes too long. Customers receive a live link, review the quote, and approve it directly. No printing, no phone calls, no "can you resend that?" Getting paid takes even longer. The same link lets them pay by card instantly via Stripe. No separate payment platform. No waiting on a bank transfer. Your prices live in your head, not your quoting tool. Upload your rates and SKUs once. SMASH matches them automatically on every quote — no typing, no looking up, no undercharging. You're not in your accounting software right now. One click pushes the completed quote or invoice to Xero or QuickBooks. Your books stay current without double entry. FEATURES - Email scanning — reads incoming job requests and builds quotes automatically from the content - Voice input — describe the job out loud, SMASH builds the line items in real time - Personal pricing catalog — your rates and SKUs matched automatically on every quote - 2,250+ materials catalog — trade and service items across AU, NZ, US, CA, and UK, already priced - Customer approval portal — clients approve quotes via a live link, no account needed - Stripe payments — card payments accepted directly through the approval link - Read receipts — see when the customer opens the invoice or quote - Invoice history — every customer's full quote and invoice record in one place - Xero and QuickBooks sync — one-click push to your accounting software - CSV export — compatible with Wave, FreshBooks, MYOB, Sage, and Zoho Books - Professional branded invoices — PDF download, HTML copy-paste for your email client, live customer link - Custom terms and conditions — add your own T&Cs to every document - Pricing calculation built in — subtotals, tax, and totals calculated automatically - GST, VAT, and Sales Tax — correct tax applied automatically based on your location PLANS Free tier available. No credit card required. Paid plans start at $14.99 AUD per month. At that price, recovering two hours of admin per month covers the cost. Most users save that in the first week. FREQUENTLY ASKED QUESTIONS Do I need Xero or QuickBooks to use SMASH? No. SMASH works as a fully standalone quoting and invoicing tool. Xero and QuickBooks sync is available when you want it — not required to get started. How does the email scanning work? SMASH reads the incoming email in your Gmail sidebar, extracts the customer details and job description, and matches items to your pricing catalog. The quote is built and ready to review without you typing anything. Can I use my own pricing and SKUs? Yes. Upload your service items, rates, and SKU catalog once. SMASH matches them automatically on every quote from that point forward. Can clients pay online? Yes. Your client receives a live link where they can approve the quote and pay by card via Stripe. No account needed on their end. How do read receipts work? Every sent invoice and quote is tracked. You see exactly when the customer opens it — so you know when to follow up and when to leave it. Does it handle GST, VAT, and Sales Tax? Yes. Tax is calculated automatically based on your location and applied to every line item. How fast can I actually generate an invoice? For new jobs, under 60 seconds. With your pricing catalog set up and a returning customer, around 8 seconds. Will my invoices look professional? Yes. Add your logo and business details. Customers receive a fully branded PDF, a live approval and payment link, or HTML you can paste directly into your email client. Is my data secure? Yes. Xero and QuickBooks connect via official OAuth 2.0. Voice is processed to generate text only — no audio is stored or sold. Financial data is never shared with third parties.