QuickBooks Smart Categorizer

Automates transaction categorization in QuickBooks Online using Claude AI with web search

QuickBooks Smart Categorizer uses Claude AI with real-time web search to automatically research merchants and suggest accurate categories for your uncategorized bank transactions. Stop wasting hours manually categorizing transactions - let AI do the heavy lifting! AI-POWERED CATEGORIZATION • Uses Claude AI (Anthropic) with web search to research each merchant • Identifies merchant name, business type, and suggests the most appropriate category • Shows confidence level (high/medium/low) for each suggestion • Provides reasoning for why each category was chosen SMART VENDOR MANAGEMENT • Automatically matches merchants to existing vendors in your QuickBooks • Creates new vendors with full details (address, phone, website, email) when needed • Fuzzy matching prevents duplicate vendors (e.g., "A1 Rental" matches "A1 Rental Backhoe") • Vendor toggle (V key) lets you skip vendor changes when not needed • Side-by-side comparison shows current vs. suggested vendor TWO PROCESSING MODES • One-at-a-Time Mode: Review each transaction individually with full control • Batch Mode: Process multiple transactions at once, review all suggestions, then apply KEYBOARD SHORTCUTS • Enter: Accept suggestion • Tab: Skip transaction • V: Toggle vendor on/off • J: Jump to transaction for manual editing • Esc: Pause/stop processing RESUME BATCH PROCESSING • Pause anytime and come back later • Green "Continue Batch" button remembers your progress • Pick up exactly where you left off PRIVACY & SECURITY • Your API key is stored locally in your browser • Transactions are only sent to Anthropic's API for categorization • No data is stored on external servers HOW IT WORKS 1. Install the extension and enter your Anthropic API key 2. Navigate to the Banking page in QuickBooks Online 3. Click the green "Smart Categorize" button on any transaction 4. Review the AI suggestion and accept, skip, or modify 5. The category and vendor are applied automatically REQUIREMENTS • QuickBooks Online account • Anthropic API key (get one at console.anthropic.com) • Google Chrome browser ======================================================== VERSION HISTORY (for update notes) ======================================================== VERSION 2.3.0 (January 2025) ---------------------------- New Features: • Resume Batch Processing - Pause a batch anytime and resume later with the green "Continue Batch" button • Vendor Toggle (V key) - Skip vendor changes on any transaction • Vendor Comparison Display - See current vs. suggested vendor side-by-side Improvements: • Better retry logic for vendor creation • Enhanced notification messages • Batch state auto-saves and expires after 30 minutes VERSION 2.2.0 (January 2025) ---------------------------- New Features: • Vendor toggle checkbox with keyboard shortcut (V) • Vendor comparison showing current vs. AI suggested vendor • Visual feedback when vendor toggle is disabled Improvements: • Updated notification messages to reflect vendor application status VERSION 2.1.1 (January 2025) ---------------------------- Bug Fixes: • Fixed duplicate vendor creation issue (e.g., "A1 Rental" vs "A1 Rental Backhoe") • Added core name matching and prefix matching for vendors • Fuzzy matching against vendors created during batch session VERSION 2.1.0 (January 2025) ---------------------------- New Features: • Improved vendor matching with 9 different matching strategies • Retry mechanisms for vendor creation and selection • Better handling of business name variations (Inc, LLC, Corp, etc.) Bug Fixes: • Fixed keyboard shortcuts not showing in popup VERSION 2.0.0 (January 2025) ---------------------------- Major Release: • Complete rewrite with new batch processing workflow • Three-phase batch mode: Collect, Research, Approve • Background processing with floating progress indicator • Improved QuickBooks DOM handling Version 2.3.0 brings significant improvements to vendor handling and workflow flexibility: NEW FEATURES: • Vendor Toggle (V key) - Press V or click the checkbox to skip vendor changes on any transaction. Perfect when a vendor is already set correctly or you want to only apply the category. • Vendor Comparison Display - Now shows the current vendor on the transaction vs. the AI-suggested vendor side-by-side, so you can make informed decisions. • Resume Batch Processing - If you need to pause a batch to manually edit a transaction, a green "Continue Batch" button appears to pick up exactly where you left off. No more restarting from scratch! • Smarter Vendor Matching - Improved fuzzy matching prevents duplicate vendors (e.g., "A1 Rental" and "A1 Rental Backhoe" now correctly match as the same vendor). IMPROVEMENTS: • Better retry logic for vendor creation • Enhanced notification messages showing what was applied • Batch state saves automatically and expires after 30 minutes