Quick Reply Templates for Gmail™ - Canned Responses

Save reply templates and insert them into Gmail with one click. Supports {{variables}}. Free, no sign-in, fully local.

You type "Thanks for reaching out. I will review your request and get back to you within 24 hours" for the fifteenth time this week. Same sentence. Same email. Same three minutes wasted. Customer support, sales follow-ups, interview scheduling, vendor responses - half your emails are variations of the same 10 messages. You rewrite them every time because Gmail does not give you a fast way to save and reuse reply templates. Yes, Gmail has "canned responses" buried in Settings under Advanced. But they are hard to find, slow to access, do not support variables, and have no rich text editor. Most people do not even know the feature exists. This extension puts reply templates one click away. A button in your compose toolbar, a dropdown with your saved templates, and your message is inserted instantly. With support for variables like {{name}} and {{date}} so each response feels personal, not canned. WHY EMAIL TEMPLATES MATTER Repetitive emails are a hidden time drain. You do not notice how much time you spend retyping the same responses because each one feels quick. But the math adds up: - If you send 5 templated responses per day at 2 minutes each, that is 50 minutes per week - over 40 hours per year - spent typing things you have already typed before. - Consistency drops without templates. You say "within 24 hours" in one email and "by end of week" in another. Templates keep your messaging consistent. - Context switching is expensive. Hunting for an old email to copy-paste from breaks your flow. A one-click template insert keeps you in the zone. - New team members have no library. When someone joins your team, they start from scratch instead of using proven response patterns. Templates are not about being lazy. They are about being consistent, fast, and professional. WHAT THIS EXTENSION DOES Quick Reply Templates for Gmail adds a template button to every compose window. Click it to see your saved templates. Click a template to insert it into your email. Manage your template library in a side panel with a rich text editor. Here is what you get: One-Click Insert - A chat bubble icon appears in your compose toolbar. Click it and a dropdown shows your template list. Click any template and its content is inserted at your cursor position. Variable Placeholders - Use {{name}}, {{company}}, {{date}}, or any custom placeholder in your templates. When you insert a template with variables, a dialog pops up asking you to fill in each value. The result reads like a personal email, not a template. Rich Text Editor - Create templates with bold, italic, underline, bullet lists, and links. Your templates are stored as HTML and render correctly in Gmail. Not just plain text. Subject Line Templates - Optionally include a subject line with your template. When you insert the template into a compose window with an empty subject, the subject fills in automatically. Template Management Panel - A side panel lets you create, edit, and delete templates. Each template shows a preview of its content. Organize your response library without leaving Gmail. Cursor-Aware Insertion - Templates insert at your current cursor position in the compose window. Write a greeting, insert a template, then add a closing. The template goes exactly where you want it. HTML Sanitization - All template content is sanitized before insertion. No scripts, iframes, or malicious elements can be injected. Safe by design. HOW IT WORKS 1. Install the extension. No sign-in, no setup. 2. Open Gmail and compose an email. 3. Click the chat bubble icon in the compose toolbar. 4. Click "Manage Templates" to create your first template. 5. Give it a name, type your response in the rich text editor, save. 6. Next time you compose, click the icon and select your template. 7. If it has {{variables}}, fill them in the popup. Done. Three clicks from compose to fully templated response. WHY VARIABLES CHANGE EVERYTHING Most template tools give you static text. Copy, paste, find the name, replace it, find the date, replace that too. You save typing but still spend time personalizing. This extension lets you put {{name}}, {{company}}, {{deadline}}, or any label you want directly in the template. When you insert it, a clean dialog asks for each value. The result is a fully personalized email that took 5 seconds instead of 2 minutes. Example template: "Hi {{name}}, thanks for reaching out about {{topic}}. I have reviewed your request and can confirm that we can proceed. I will send you a detailed proposal by {{date}}." When you insert this, you fill in three fields. The email reads like you wrote it from scratch. Your recipient never knows it was a template. REAL SCENARIOS WHERE THIS HELPS Customer support: You handle 30 support tickets per day. Five common categories, five templates. "Thank you for reporting this issue. Our team is investigating and we will update you within {{timeframe}}." Insert, fill, send. 30 seconds per ticket instead of 3 minutes. Sales follow-ups: After every call, you send a follow-up. "Hi {{name}}, great speaking with you today about {{topic}}. As discussed, I will send over {{deliverable}} by {{date}}." Consistent, professional, fast. Recruitment: You schedule interviews with candidates. "Hi {{name}}, we would like to invite you for an interview for the {{position}} role. Please let me know your availability for {{date range}}." Same message, personalized every time. Freelancer proposals: You respond to project inquiries with a standard structure: introduction, relevant experience, timeline, pricing. Template the structure, fill in the specifics. Send proposals in 2 minutes instead of 15. Internal communication: Weekly status updates, meeting follow-ups, approval requests - all follow patterns. Template the pattern, customize the details. Personal emails: Thank-you notes, RSVP responses, apartment inquiries - even personal emails follow patterns. Save the ones you use often. PRIVACY AND PERMISSIONS WHAT THIS EXTENSION DOES NOT DO - Does not require any login or sign-in. - Does not access Gmail API or request OAuth tokens. - Does not read your email content or contacts. - Does not make any network requests to external servers. - Does not share templates or data with third parties. - Does not track usage or run analytics. The only permission it needs: - storage - To save your template library (names, subjects, and HTML content) and your button visibility preference. Templates are stored locally in chrome.storage.local. Nothing is sent anywhere. Everything runs locally in your browser. Templates are yours. They stay on your machine. FREE AND UNLIMITED No account required. No trial period. No template limit. No premium tier. Install it. Create templates. Use them. That is the deal. WHO THIS IS FOR - Customer support teams who answer the same questions daily - Sales professionals who send follow-up emails after every call - Recruiters who schedule interviews and send status updates - Freelancers who respond to project inquiries with standard proposals - Anyone who types "Thanks for your email" more than twice a day - Teams who want consistent messaging without a shared CRM GETTING STARTED Install the extension. Open Gmail. Compose an email. Click the template icon. Create your first template. Use it forever. No account. No login. No cloud. Just your templates, in your browser, one click away.