MailNotes - AI Email to Notion

Analyze emails with AI and save them directly to your Notion databases.

MailNotes: AI Executive Assistant for Gmail to Notion Turn messy email threads into structured Notion pages with one click. MailNotes is not just a connector; it's an AI-powered Executive Assistant living inside your Gmail. It analyzes entire threads—and PDF attachments—to extract what actually matters, formatting it directly into your Notion database. 🚀 NEW IN v1.8: EDITABLE PROPERTIES, SAVED PROMPTS & SMARTER AI Before saving, you can now review and edit every Notion property the AI detected — sender, dates, tags, status, checkboxes, multi-select — directly in the preview screen. What the AI fills in, you can correct in seconds. Plus, save your most-used instructions as reusable prompts and apply them to any email with one click. KEY FEATURES: ✅ Smart Summaries: Get high-level executive summaries in the same language as the email (English, Spanish, and more). ✅ Action Items & Tasks: Automatically detect next steps and save them as checkboxes in Notion. ✅ Editable Notion Properties: Review and correct every auto-filled field before saving — sender, dates, tags, status, multi-select and more. Full control, zero friction. ✅ Saved Prompts (Pro): Save up to 10 custom instructions and reuse them across emails. Tell the AI exactly how to process each type of email. ✅ Custom Instructions: Add tasks or context directly in the analysis — "Send invoice tomorrow" becomes a checkbox in your note, linked to the email content. ✅ Adaptive Notion Schema: MailNotes reads your database columns and fills them intelligently — no configuration needed. ✅ PDF Intelligence: Full structured analysis of attached documents. Invoices, contracts, reports — all extracted. ✅ Background Processing: Switch tabs or browse other emails while the AI works. Your note won't be lost. ✅ CRM-Ready: Automatically maps Sender, Email Date, and a Direct Link to the thread. A lightweight CRM in Notion without Zapier. ✅ Privacy First: We don't store your emails. Data is processed via secure AI and sent directly to your Notion. PERFECT FOR: - Freelancers tracking client leads. - Agencies managing project feedback. - Anyone who uses Notion as their Second Brain. HOW IT WORKS: 1. Open an email in Gmail. 2. Click "Generate Preview". 3. Review the AI draft and edit any Notion property. 4. Click "Save to Notion". Done.