MailNotes - AI Email to Notion

Analyze emails with AI and save them directly to your Notion databases.

MailNotes — Save Gmail Emails to Notion with AI | PDF Attachments Included MailNotes is a Gmail extension that connects your inbox directly to Notion. Open any email, click once, and the AI summarizes the thread, extracts action items, reads PDF attachments, and saves everything structured into your Notion database. No Zapier. No setup. 30 seconds to start. 🚀 NEW IN v1.8: EDITABLE PROPERTIES, SAVED PROMPTS & SMARTER AI Before saving to Notion, review and edit every property the AI detected — sender, dates, tags, status, checkboxes, multi-select — right in the preview screen. Plus, save your most-used instructions as reusable prompts and apply them to any email with one click. KEY FEATURES: ✅ Gmail to Notion in one click: Open an email, generate a preview, save to Notion. Done in 30 seconds. ✅ Smart AI Summaries: High-level summaries in the same language as the email — English, Spanish, and more. ✅ Editable Notion Properties: Review and correct every auto-filled field before saving. Full control, zero friction. ✅ PDF Intelligence: Invoices, contracts, reports — the AI reads your PDF attachments and extracts the key data. ✅ Action Items & Tasks: Automatically detects next steps and saves them as checkboxes in your Notion page. ✅ Saved Prompts (Pro): Save up to 10 custom instructions. Tell the AI exactly how to process each type of email. ✅ Adaptive Notion Schema: MailNotes reads your database columns and fills them intelligently — no configuration needed. ✅ CRM-Ready: Automatically maps Sender, Email Date, and a Direct Link to the thread. A lightweight CRM inside Notion without Zapier. ✅ Background Processing: Switch tabs while the AI works. Your note won't be lost. ✅ Privacy First: We don't store your emails. Data is processed via secure AI and sent directly to your Notion. PERFECT FOR: — Anyone who uses Notion as their Second Brain and wants their emails there too. — Freelancers tracking client leads, feedback, and invoices in Notion. — Agencies managing multiple projects and client communications. — Executives and professionals who need to process emails fast without losing context. — Students saving important emails from professors and deadlines to Notion. — Anyone looking for a Zapier alternative to connect Gmail with Notion. HOW IT WORKS: 1. Open an email in Gmail. 2. Click "Generate Preview" — the AI summarizes and fills your Notion properties automatically. 3. Review the draft and edit any field you want. 4. Click "Save to Notion". Done. Works with any Notion database. Supports Google Workspace. Verified by Google.