Kanban Boards in Gmail and Google Workspace

Visual Kanban for Google Tasks & Gmail: turn emails into tasks, share boards, track with due dates, tags & comments.

🧩 Kanban Tasks: Project Management for Gmail & Google Workspace Kanban Tasks brings visual project management directly into Google Workspace. You don't need extra tabs or new platforms to learn. It's one of the few Google Workspace project management tools that actually lives inside Gmail, turning your inbox into a fully functional Kanban board without breaking your flow. If you're a freelancer balancing client work, a startup founder managing a scrappy team, a developer juggling sprints alongside email, or simply want to get yourself organized, Kanban Tasks will help you manage your projects and keep track of tasks, everything in one place. ⚡️ Why Kanban Tasks Works Where Other Tools Don't Most project management tools ask you to leave Gmail to use them. Kanban Tasks doesn't. It's a native Chrome extension for productivity that embeds directly into the Google Workspace, so your tasks and your email stay in the same context at all times. Turn your personal Google Tasks and team projects into drag-and-drop boards that look and feel like native Google. Create multiple boards, invite teammates, assign tasks, set due dates, add comments and attachments, all from the Gmail sidebar. If you also want a simple CRM for leads and customers on top of Google Contacts, you can install our separate “Sales CRM” plugin by Tooling Studio. Both plugins are designed to live side-by-side in the same workspace. 🤖 A Brand New Set of AI Project Management Tools Kanban Tasks is evolving beyond a static board into an actionable system you can operate through AI. With MCP integration, you can connect large language models directly to your workspace and instruct them to take real actions on your boards. This changes how work gets managed. Instead of manually creating, updating, and organizing tasks, you can delegate those actions to AI and focus on decisions. Use natural language to operate your projects: • Ask an AI to read a call transcript and generate structured tasks, assign owners, and set priorities based on what was discussed. • Have the AI scan email threads in Gmail and turn commitments, requests, and follow-ups into actionable tasks linked to the original conversation. • Update work in bulk by intent. For example, mark all tasks tagged under a specific project as completed, reorganize priorities, or move entire groups of tasks across columns instantly. • It’s like your personal AI agent for project management. Simple, practical, and built inside your Google Workspace. Key advantages of AI & MCP functionalities: • Reduce manual task creation and admin work. Most of the overhead in project management comes from maintaining the system. AI removes that layer. • Keep context intact. Tasks generated from emails or transcripts remain tied to their source, so nothing loses meaning or traceability. • Operate at scale. Whether it’s a single board or multiple projects, actions that would take minutes or hours can be completed in seconds. • Standardize execution. AI applies consistent logic when creating and organizing tasks, reducing human error and inconsistency across teams. • For teams looking for AI powered project management tools, this is a shift from passive applications to active systems. Instead of asking “what should I do next,” you can instruct your workspace to do it. ✨ Plans & Pricing • Personal (free forever): Unlimited boards, lists and tasks for solo users. • Teams ($5/user/month): Shared boards, real-time collaboration, assignments and more for teams. 👥 What Can Kanban Tasks Do for You? For freelancers and solo professionals: One of the most practical freelance productivity tools available for Google Workspace. Keep client work, personal tasks, and project milestones organized without paying for a separate app. For startups and small teams: Purpose-built as a lightweight project management tool for startups. Fast to set up, easy to onboard, and priced for teams that don't want enterprise overhead. For Google Workspace power users: A true Gmail integration that uses the sidebar natively and feels like a default feature. If you use Gmail, Drive, and other Google tools for your personal projects, Kanban Tasks is your way to get organized and increase your productivity. For developers: One of the cleaner developer productivity tools in the Workspace ecosystem. Manage sprint tasks, bug tickets, and feature queues right next to your email. 🔑 Enhance Your Project Management Workflow • Stop losing tasks in your inbox: Emails that need action stop disappearing into the scroll. Turn any message into a task in one click, with a link back to the original email so nothing falls through the cracks. • Cut the tab count, keep the context: No switching between Gmail and a separate project tool. Your boards live in the Gmail sidebar, so you stay in one place instead of managing work across three open tabs. • Get your team moving in minutes: Share a board, invite a teammate, and you're collaborating already, all inside the Google accounts your team already uses. • Always know what actually needs doing today: The "Get Work Done" view pulls everything due today and this week into one focused list, across all your boards. No digging, no prioritization guesswork. • Replace a $49/month tool with a $5 one: Kanban Tasks does the core 80% of what tools like Jira or Trello do, for a fraction of the price, without the setup overhead or the learning curve. ❤️ Why Google Users Love Kanban Tasks: • No more tab chaos: Your boards live inside Gmail and Google Workspace. • Gmail → Task in one click: Turn emails into tasks and keep a link back to the original message. • Google Tasks sync: Import your Google Tasks (one-way) to get an instant visual board for your existing todos. • Smart “Get Work Done” view: See everything due today and this week across boards so you always know what’s urgent. • Team-ready: Share boards, assign tasks and watch work move live across columns. 🏎️ Everything You Need to Stay Organized and Efficient Drag-and-drop Kanban boards: Create unlimited boards, lists, and task cards without hitting artificial limits as your workload grows. Structure each board around how you actually operate, not how a tool expects you to. Whether you're managing a simple to-do flow or multiple parallel projects, you get a clear visual of where everything stands at a glance. Due dates and focus views: Deadlines stop being scattered across tasks and threads. Assign due dates and instantly surface what matters most through “Due Today” and “Due This Week” views. Instead of scanning multiple boards or relying on memory, you always have a single, reliable view of what needs attention now. Tags, descriptions, and attachments: Work doesn’t lose context as it moves. Tag tasks by client, priority, or project to keep everything structured at scale. Add descriptions and attachments directly to each card so decisions, files, and background information stay tied to the work itself, not buried in email threads or docs. Collaboration for teams: Bring your team into the same workspace without adding another tool to manage. Shared boards let everyone see progress in real time, while task assignments and comments make ownership and communication explicit Notifications: Stay informed without constantly checking in. Get notified when something requires your input, whether it’s a new assignment or a comment on a task you’re involved in. You only step in when needed, instead of monitoring everything manually. Built for Google Workspace: Start using it with your Google account, inside the tools you already rely on. Because it mirrors the look and behavior of Gmail and the rest of Google Workspace, onboarding is immediate. There’s no setup phase, no training overhead, and no disruption to how you already work. 📊 Frequently Asked Questions Q: How is this better than using a Kanban board in Google Sheets? A: Sheets are fine until you want drag-and-drop, Gmail integration and real-time collaboration. Kanban Tasks gives you native-feeling boards, tasks from email, due-date views and comments without any formulas or manual maintenance. Q: How does Kanban Tasks compare to Trello, Asana, ClickUp, etc.? A: Those are standalone apps. Kanban Tasks lives where you already work: inside Gmail and Google Workspace.You don’t need any extra platforms or separate UIs to learn, and your email and boards stay in the same context. Q: Does Kanban Tasks work with Google Tasks? A: Yes. You can import your Google Tasks into your Kanban board with a one-way sync. Keep using Google Tasks if you want; Kanban Tasks just gives you a better, visual interface on top. Q: What's the difference between a Kanban board and a task list? A: A task list is a flat, linear sequence of items, useful for simple to-dos but hard to read at a glance when you're managing multiple projects or stages. A Kanban board organizes tasks into columns that represent stages of progress (like To Do, In Progress, and Done), giving you a visual overview of where everything stands. The key advantage is visibility. You can see bottlenecks, reassign work, and track progress without having to open individual tasks. Kanban Tasks gives you both: a full drag-and-drop board and a focused task list view for what's due today and this week. Q: Can I share boards with my team? A: Yes. On the Teams plan you can create team boards, invite colleagues, assign tasks and collaborate in real time. Personal boards are just for you and stay free forever. Q: Do I need to be “technical” to use this? A: No. If you can use Gmail, you can use Kanban Tasks. It’s the same style of interface and works directly from the sidebar. Q: How does Kanban Tasks compare to other Google workspace project management tools? A: Most Google project management tools or companion apps are standalone platforms that happen to connect to Google, but they still require you to leave Gmail to use them. Kanban Tasks is built to live inside Gmail and the Google Workspace interface, not alongside it. The result is genuinely less context switching. Q: Can I use this for both personal and work tasks? A: Absolutely. Set up separate boards for personal life, client projects, internal work (whatever you need) all in one place. Q: Do I need the Sales CRM plugin as well? A: Only if you also want a simple CRM. Kanban Tasks stands on its own for task and project management. If you want to track leads and customers in Gmail too, install the separate “Sales CRM” plugin and run them side by side.