InboxPilot – Never Lose the Next Step in Gmail

Turn Gmail threads into clear next steps, due dates, and risks. Catch what's blocked, waiting, and overdue — all local.

InboxPilot turns every Gmail thread into a clear, trackable action. THE PROBLEM ----------- Important emails land. You scroll past. Three days later, you can't remember: - Who is waiting on what? - Did I commit to sending that proposal? - Is that deal still alive or have I ghosted them? Email is a black box. InboxPilot turns it into a spreadsheet you can actually manage. WHAT IT DOES ------------ AUTO-CAPTURE NEXT STEPS As you read emails, InboxPilot silently detects action language ("I'll send...", "Can you review...", "Due Friday") and prepares a one-click capture. You click once; it remembers forever. TRACK WAITING ITEMS Waiting on a client? A contract review? Internal approval? Mark it once. InboxPilot nudges you when it's been too long — before deals stall. SURFACE BLOCKERS & RISKS Threads that get ignored, renewals approaching, deals without a next step — InboxPilot flags them in a dedicated "Risks" tab so nothing slips. SMART DUE DATES Natural language parsing: type "tomorrow", "in 3 days", "next Monday" — InboxPilot converts to a real reminder that fires at the right time, even if Chrome is closed. POST-SEND FOLLOW-UPS Send an email that might need a follow-up? A subtle bar appears — one click sets a 3-day reminder to check back if they haven't replied. INSIGHTS THAT MATTER See your response patterns, time saved this week, and which contacts are slipping through the cracks. Not vanity metrics — decisions. PRIVACY FIRST (READ THIS) ------------------------- InboxPilot is the rare Gmail tool that is actually private: - 100% local — all data lives in your own Chrome profile - No account, no sign-up, no email/password required - No Gmail API, no OAuth, no tokens sent anywhere - No tracking pixels, no analytics, no cookies - No external servers — the extension cannot phone home - Uninstall wipes everything automatically We literally cannot see your data, because we never receive it. This isn't marketing — it's architecture. See our privacy policy. BUILT FOR REAL WORK ------------------- Views: - Queue — everything you need to do, sorted by priority & due date - Waiting — every open loop where someone else is the blocker - Risks — overdue items, stalled threads, approaching renewals - Archive — completed items (satisfying) - Insights — response times, time saved, streaks Keyboard-first: - Ctrl/Cmd+K — command palette - One click on any email row — capture intent - Hover any sender — mini-profile card Works on inbox, threads, search, labels, starred, important, and sent. PERMISSIONS EXPLAINED --------------------- InboxPilot asks for only four permissions — all minimal: - storage : save items on your device - alarms : fire reminders at the right time - notifications : show desktop notifications for due items - sidePanel : open the InboxPilot panel next to Gmail And one host permission: - mail.google.com : so the UI can appear inside Gmail We do NOT request: identity, cookies, tabs, history, webRequest, or any other sensitive scope. EXPORT & DELETE --------------- Your data is yours: - Settings > Export Data : full JSON backup of everything - Settings > Clear All Data : instant wipe - Uninstall : Chrome removes everything, nothing left behind WHO IT'S FOR ------------ - Founders juggling investor, customer, and partner threads - Account managers & customer success who live in email - Freelancers tracking proposals, contracts, and invoices - Anyone who has ever said "wait, was I supposed to reply to that?" If your inbox is your to-do list, InboxPilot turns it into an actual one. WHAT IT'S NOT ------------- - Not a CRM — no deals, pipelines, or forecasts to maintain - Not mail merge — no bulk sending - Not a tracker — zero pixels, zero link-wrapping, zero surveillance - Not a team tool — v1 is single-user, local only We said no to every feature that required phoning home. The result is a tool that respects your time and your data. FEEDBACK -------- Built by a solo developer, iterated based on real Gmail workflows. If something is broken, slow, or annoying, please tell us — we read every message. Install it, try it for a week, and see if your inbox suddenly feels quieter. If not, one click uninstalls it and everything is gone.