GreenMaxing Toolbar

Recruiter panel for Greenhouse: AI scoring, keyword highlighting, candidate history, and Tag Autopilot dispositioning.

Score, tag, note, and clear an entire Greenhouse stage in a fraction of the clicks — without ever leaving the review screen. GreenMaxing Toolbar docks a productivity panel onto your Greenhouse candidate-review pages. Read a candidate, score them, tag them, write a note, and disposition them in one place. It runs entirely in your own browser, on your own logged-in Greenhouse session, and — for the optional AI features — under your own AI API key. There is no developer server in the middle: your candidate data never touches our infrastructure, because we don't operate any. ────────────────────────────────────── ★ NEW IN v6.2.2 ────────────────────────────────────── Fixed two bugs that impacted the "Schedule with Calendly" and "Schedule Interview" Modals. ────────────────────────────────────── ★ NEW IN v6.2.1 ────────────────────────────────────── CRITERIA CHECK — CATCH A BAD CRITERION BEFORE IT COSTS YOU A BATCH Your scoring criteria decide every score, and one line worded backwards can reject exactly the people you're looking for. Hit "Check these criteria" and the AI reads them back to you: a dealbreaker phrased inside out, the same requirement sitting in two places, a rule that won't catch who you meant, a paragraph that should be four separate lines. You see the exact wording it proposes for each finding and tick what to apply. It runs only when you ask, and it never blocks you from scoring. AUTO-TAG RULES, PER JOB Tag the strong matches at or above a score you pick, and the weak ones at or below another. Then add up to five rules of your own: a plain-English question the AI answers for every candidate — "does the résumé indicate they live outside Israel?" — and a tag it applies when the answer is yes. It reads the same indirect signals a recruiter would (phone country code, where the current employer is, where someone studied), tells you which ones it used, and leaves the match score alone. QUICK NOTES Write a note onto a candidate's Greenhouse record without opening their profile. It defaults to admin-only, the same as Greenhouse's own note box, and one click switches it to the whole hiring team. Also available on the candidate's profile page. QUICK-TAG HOTKEYS Assign a key to any quick-tag or to Mark Reviewed and fire it from anywhere on the page — including from inside the résumé. It never fires while you're typing, and one switch turns them all off. YOUR SCORES, ON THE CANDIDATE'S PROFILE A score you produced on the review screen is now one click away on that candidate's own profile page, with the full breakdown behind it. Scores recorded as notes are readable by a colleague, or by you on another machine. A REDESIGNED SETTINGS DRAWER Settings open in their own panel instead of pushing the candidate card down the page. ONE BEHAVIOUR CHANGE, WORTH READING "Record score & rationale to an admin note" is now OFF by default and must be switched on. If you had never touched that setting, you were getting notes and will now stop until you enable it. This is deliberate — it writes an AI assessment onto a candidate's permanent record — but it is a real change, not a bug. Also: AI Match can now be minimized while it runs, and the run keeps going. ────────────────────────────────────── WHO IT'S FOR ────────────────────────────────────── Recruiters, sourcers, and hiring teams who review candidates in Greenhouse and want to move through a pipeline faster — with sharper decisions, better-organized tags, and an optional AI second opinion. ────────────────────────────────────── WHAT YOU GET ────────────────────────────────────── AI CANDIDATE SCORING (BRING YOUR OWN KEY) • A 0–100 match score with a short rationale and a per-criterion breakdown — a decision against your own bar, not a gut call. • Use your own API key from Anthropic (Claude), OpenAI (GPT), or Google (Gemini). Scoring stays off until you add a key and give consent. • Per-job scoring criteria: the job description auto-pulls from the live role, and you add need-to-haves, hard dealbreakers, and soft negatives so scores reflect what the role actually needs. • Check those criteria before you spend anything: the criteria check reports concrete rewrites, not advice, and applies only what you tick. • Auto-tag rules per job — a strong-match tag, a low-match tag, and up to five plain-English rules of your own that tag on what a score can't see, without moving the score. • Optionally record the score and rationale to a private, admin-only Greenhouse note. Off by default; see the data section below before turning it on. KNOW THE CANDIDATE FAST • Keyword highlighting: type the skills and terms you're screening for and they light up everywhere they appear — on the review page and inside the résumé PDF — each keyword its own color, no downloads. • A live tray shows which of your terms a candidate is missing, so ten skills typed in gives an instant read without reading the whole résumé. • Open their full activity feed (notes, emails, and stage changes, filterable) or a compact timeline right from the card. • See the date applied up front, and find their LinkedIn even from a partial link on the page or one buried in the résumé — with a docked profile popup that follows you as you advance. QUICK NOTES • Write a note onto the candidate's record from the panel, or from their profile page — no tab-switching, no scrolling to a sidebar. • Admin-only by default, matching Greenhouse's own note box; one click shares it with the hiring team, and the panel remembers which you chose. • Ctrl+Enter (⌘+Enter on a Mac) saves. If a save fails, your text stays exactly where it is. • Notes that need to @mention a colleague still belong in Greenhouse's own box — that is the one thing this composer doesn't do. TAG AUTOPILOT — BULK, TAG-DRIVEN DISPOSITIONING • Bucket a stage's candidates by your quick-tags, then handle each group its own way. • Every group has two independent switches — Reject this group, and Send a message — so one run can reject some groups (with a rejection email, or silently) and send a message-only keep-warm note to others, with no rejection. • Any Greenhouse email template, with merge fields that fill per candidate. AI can draft or refine the wording. • You review every outgoing email before anything sends. AUTO-RANK A STAGE • Score a whole stage of candidates so you can review the strongest first, with an up-front cost estimate before it spends, and calibration so the ranking reflects your criteria. • Minimise it and the run keeps going; click the badge to come back to it. EMAIL TEMPLATES • Save and update your Greenhouse templates, with an AI write/edit assistant to draft or refine the wording. You always review before anything is used. QUICK-TAGGING & MARK REVIEWED • One-click tags to organize your pipeline, with optional auto-advance to the next candidate so you fly through a stage. • Assign a keyboard shortcut to any tag, or to Mark Reviewed, and fire it from anywhere on the page — including inside the résumé viewer. They never fire while you're typing in a text field. ────────────────────────────────────── SETUP — A FEW MINUTES ────────────────────────────────────── 1. Open the panel's settings (gear icon). Under AI scoring, choose a provider, paste your own API key, and tick the consent checkbox. Scoring stays off until both a key and consent are set. 2. Add your quick-tags (e.g. "Reject – Experience", "Potential"). These power one-click tagging and Tag Autopilot. 3. Optionally add per-job scoring criteria: need-to-haves, dealbreakers, and notes — then run the criteria check before your first batch. A full Quickstart & Help page is linked as the extension's website and support URL, and a guided walkthrough runs inside the panel on first use. ────────────────────────────────────── ⚠ TAG AUTOPILOT PERFORMS LIVE ACTIONS ────────────────────────────────────── Tag Autopilot performs real, live actions in Greenhouse on your behalf — it rejects candidates and/or sends them actual emails — and this cannot be undone. It is protected by a one-time "go live" opt-in the first time you use it, and a count confirmation on every run. You review every outgoing email before anything sends, and if a candidate's email or eligibility can't be confirmed, they are skipped rather than guessed. ────────────────────────────────────── YOUR DATA & AI DISCLOSURE ────────────────────────────────────── GreenMaxing has no server of its own — no backend, no analytics, no developer database. It runs entirely in your own logged-in Greenhouse session. Your settings, API key, criteria, and AI scores are stored locally on your device only. Full résumé text and the exact prompts sent to a provider are never written to storage at all; they are held in memory for the session and reach your disk only through an export you trigger. The AI features are opt-in. When you score a candidate or use the AI email assistant, the candidate's résumé text and name and your role criteria are sent directly from your browser to the AI provider you chose, using your own API key, and are subject to that provider's terms. Screening-question answers are stripped out before the request. The criteria check sends your criteria only — no résumé, no candidate name. The developer never receives your candidate data or your key. Two things go into your own Greenhouse, and nowhere else: • Notes you type into the Add-note composer. Exactly the text you write, posted to your own Greenhouse instance under your existing session. • AI scores, if — and only if — you switch on "Record score & rationale". That setting is off by default. When on, each score becomes an admin-only note containing the score, the reasoning, the per-criterion breakdown and short résumé quotes. From that point it is a record in your ATS: it persists under your organisation's retention policy, is readable by anyone with admin access, and is NOT removed by uninstalling the extension or by "Clear stored AI scores". See the linked Privacy Policy for full detail. ────────────────────────────────────── Not affiliated with, or endorsed by, Greenhouse Software, Inc.