FINS - AI Notes Assistant

AI-powered assistant for EMR documentation for Physical Therapists and Occupational Therapists

AI-powered clinical documentation for PT & OT. Transcribe sessions, generate SOAP notes, billing codes, handouts & insert into EMR. FINS — FINS Intelligent Notes System is an AI-powered clinical documentation assistant purpose-built for Physical Therapists (PTs) and Occupational Therapists (OTs). FINS lives directly inside your browser, working alongside your EMR to eliminate documentation burden, reduce after-hours charting, and help you spend more time with your patients. 🎙️ Interaction Transcription Record your therapy sessions with a single click — right from your browser. FINS uses medical-grade speech-to-text with automatic speaker diarization to distinguish between clinician and patient dialogue, producing an accurate, time-stamped transcript of every interaction. No extra hardware required; just your computer's microphone. 📋 SOAP Note Generation Instantly transform session transcripts into structured, clinically accurate SOAP notes. FINS leverages advanced AI to analyze the conversation and extract relevant clinical details into proper Subjective, Objective, Assessment, and Plan sections — including a Home Exercise Program (HEP) within the Plan for complete clinical record keeping. Notes are formatted to match your EMR's documentation requirements. Review, edit, and refine before inserting with full clinician control. 💰 Billing & CPT Code Suggestions FINS intelligently parses your session transcript to identify billable services performed and suggests appropriate CPT codes. Organization administrators can configure custom billing rules to align AI suggestions with payer requirements and practice-specific coding guidelines, helping maximize reimbursement accuracy and reduce claim denials. 🏋️ Treatments Performed Automatically extract and document the interventions and therapeutic activities performed during each session directly from the conversation transcript. Treatments are identified, categorized, and formatted for seamless insertion into your EMR's treatment log — saving you from manually re-entering what you just performed. 🎯 Goals FINS generates measurable, functional patient goals informed by the clinical context of the session. Goals are structured in standard therapy documentation format and can be inserted directly into your EMR's goals section, ensuring that your plan of care stays current and aligned with each patient's progress. 📄 Patient Handouts & Home Exercise Programs Generate personalized, evidence-grounded patient education handouts with one click. FINS pulls from your organization's uploaded clinical knowledge base — research articles, treatment protocols, and patient education materials — to create handouts tailored to each patient's specific diagnosis and treatment plan. Handouts include a patient-friendly Home Exercise Program (HEP) designed for the patient to take home, complementing the clinical HEP documented in the SOAP note. Every reference is automatically cited with source and page number for clinical transparency. 🧠 Clinical Mentorship Receive constructive, AI-powered clinical mentorship feedback after every session. FINS analyzes your interaction transcript against your organization's knowledge base and clinical best practices to provide actionable coaching — highlighting strengths, identifying areas for growth, and suggesting evidence-based approaches. Customize mentorship rules at both the individual and organization level to align feedback with your practice's clinical philosophy. 🔗 EMR Integration FINS integrates directly with supported EMR platforms. With a single click, insert your completed SOAP notes, goals, treatments, and billing codes directly into the correct fields of your EMR — no copy-pasting, no tab-switching. The system uses intelligent automation to navigate your EMR's interface and fill every section accurately. ⚙️ Organization & Team Management Manage your practice from a centralized dashboard. Invite team members, assign roles, configure organization-wide documentation rules, upload shared knowledge base resources, and manage subscription billing — all from within the extension. Individual clinicians can also customize their own AI rules and preferences. 🔒 HIPAA-Compliant & Secure FINS is designed with healthcare data security as a foundational principle. All data is transmitted over TLS 1.3 encryption, authentication uses secure JWT token rotation, and audio recordings are never stored on our servers. PHI is handled in compliance with HIPAA guidelines, with role-based access controls, audit logging, and automatic data retention policies. Privacy Practices Statement FINS collects the minimum data necessary to provide its clinical documentation services, including audio recordings (processed ephemerally and not stored server-side), session transcripts, SOAP notes, and user account information. All data is encrypted in transit (TLS 1.3) and at rest. Authentication uses Google OAuth 2.0 and secure JWT tokens. No data is sold to third parties. For complete details, see our Privacy Policy.