Belastingdienst EU VAT Auto-Filer

Automate cross-border EU VAT refund claims (Directive 2008/9/EC) on Mijn Belastingdienst Zakelijk with multi-country CSV filing.

================================================================================ BELASTINGDIENST EU VAT AUTO-FILER (AUTOVAT) — OFFICIAL CHROME EXTENSION ================================================================================ Stop wasting hours manually typing foreign receipts and invoices into the Dutch tax portal! AutoVAT is a browser automation assistant built for Dutch businesses, freelancers, and accounting professionals who need to file cross-border EU VAT refund claims through the official Mijn Belastingdienst Zakelijk portal ("Teruggave van btw uit andere EU-landen" under European Council Directive 2008/9/EC). Eliminate the tedious task of opening hundreds of nested modal dialogs, typing supplier names, foreign street addresses, and VAT numbers by hand, and constantly worrying about government portal timeouts. AutoVAT transforms a painful, multi-hour administrative ordeal into an automated, error-free process completed in seconds. -------------------------------------------------------------------------------- 1. THE PROBLEM: WHY THE BELASTINGDIENST PORTAL IS SO PAINFUL -------------------------------------------------------------------------------- Every business registered in the Netherlands that incurs expenses in other EU member states is legally entitled to reclaim the local VAT paid on those purchases. However, claiming that money back through the official portal is notoriously slow and cumbersome: • For every single invoice, you must click through a popup window, manually fill out 9 to 14 separate fields, and save. • You must re-type supplier names, addresses, foreign VAT numbers, invoice dates, and amounts for every receipt. • You must look up and select European Directive 2008/9/EC expense codes (1–10) and country-specific subcodes for each line. • The portal logs you out after approximately 15 minutes of inactivity, permanently losing any unsaved entries. • All cross-border EU VAT refund claims must be submitted before September 30 at 23:59 CET — missing this deadline means forfeiting the entire year's refunds. AutoVAT was created to eliminate this friction entirely. -------------------------------------------------------------------------------- 2. KEY FEATURES & CAPABILITIES -------------------------------------------------------------------------------- ⚡ Hyperspeed Form Injection AutoVAT opens each invoice modal, populates all required fields, selects the correct expenditure category, and saves each entry in approximately 150 milliseconds. A batch of 50 invoices that previously required 2 hours of manual typing is completed in under 30 seconds. 🇪🇺 Multi-Country CSV Auto-Grouping Export a single CSV containing mixed receipts from multiple EU countries. AutoVAT automatically segregates expenses by destination country and queues them for sequential filing. 🛡️ Pre-Flight Validation Before touching the portal, AutoVAT checks your data for: • Valid EU VAT number structure • Correct date formatting (YYYY-MM-DD) • Required subcodes per destination country • Duplicate invoice numbers • Numerical consistency between net amount and VAT amount 🔒 100% Client-Side Privacy • Your invoices and financial records never leave your device. • AutoVAT never accesses your DigiD or eHerkenning credentials. • All processing runs entirely inside your local Chrome session. 🛑 Country Safety Locks AutoVAT detects which EU member state page is active. If you attempt to file German invoices on the French portal page, it blocks execution and alerts you immediately. ✋ You Always Click Submit AutoVAT fills every field but never clicks "Indienen". You review the summary and submit yourself. 📊 Live Progress Overlay A floating progress display shows current invoice index, supplier name, amount, success indicators, and pause controls throughout the automated run. -------------------------------------------------------------------------------- 3. SUPPORTED DIRECTIVE 2008/9/EC EXPENDITURE CODES -------------------------------------------------------------------------------- AutoVAT includes built-in support for all 10 official EU expense categories: • Code 1: Fuel — Diesel, petrol, LPG, EV charging. • Code 2: Rental of means of transport — Car rentals. • Code 3: Other transport expenditure — Maintenance, parking, garage. • Code 4: Road tolls and road user charges — Vignettes, electronic tolls. • Code 5: Travel costs — Flights, rail, bus, taxi. • Code 6: Accommodation — Hotels and lodging. • Code 7: Food, drink, and restaurant services — Business meals. • Code 8: Admissions to fairs and exhibitions — Trade fair and conference tickets. • Code 9: Luxuries, amusements, and entertainment — Corporate hospitality. • Code 10: Other goods and services — Tools, consulting, software, materials. Country-mandated subcodes (e.g. Code 10.1, 10.16) required by tax authorities in Germany (BZSt), France (DGFiP), Spain (AEAT), and Italy (Agenzia delle Entrate) are fully supported. -------------------------------------------------------------------------------- 4. COMPATIBILITY & CSV INTEGRATION -------------------------------------------------------------------------------- AutoVAT reads standard CSV files. If your bookkeeping software can export a comma-separated file, AutoVAT can import it. A compatible CSV file should include these fields: • Country (2-letter ISO code: DE, FR, ES, BE, IT, etc.) • InvoiceDate (YYYY-MM-DD) • InvoiceNumber • SupplierName • Street & HouseNumber • PostalCode & City • SupplierVatId (e.g. DE123456789) • MainCode (1–10) • SubCode (optional or required) • NetAmount (EUR) • VatAmount (EUR) A ready-to-use CSV template with sample data is bundled inside the extension popup. -------------------------------------------------------------------------------- 5. STEP-BY-STEP WORKFLOW -------------------------------------------------------------------------------- Step 1: Export your foreign purchase records as a CSV from your bookkeeping software. Step 2: Log in to Mijn Belastingdienst Zakelijk and navigate to "Teruggave van btw uit andere EU-landen". Step 3: Select the destination country and the refund period. Step 4: Click the AutoVAT widget, drop your CSV file, and review the instant preview (invoice count, total net, total VAT). Step 5: Click "Start Automated Filing" and watch AutoVAT populate every modal field automatically. Step 6: Review the portal summary, attach any required PDF invoices (mandatory for invoices over €1,000 or fuel over €250), and click the final submission button yourself. -------------------------------------------------------------------------------- 6. PRICING -------------------------------------------------------------------------------- • Free: Up to 5 invoices per session — test before you buy. • Day Pass — €14.99: Unlimited invoices for 24 hours. • Monthly — €39.00/month: For ongoing cross-border filing. • Annual — €129.00/year: For accounting professionals with regular client filings. • Lifetime — €249.00: Unlimited access, all future updates included. All paid tiers include a 14-day money-back guarantee. -------------------------------------------------------------------------------- 7. FREQUENTLY ASKED QUESTIONS -------------------------------------------------------------------------------- Q: Does AutoVAT access my DigiD or eHerkenning login? A: No. You log into the government portal yourself. AutoVAT has no access to your credentials. Q: What is the minimum refund amount? A: €50 for annual claims; €400 for quarterly claims (per Directive 2008/9/EC). Q: What is the filing deadline? A: September 30 at 23:59 CET for the preceding calendar year. Q: Does AutoVAT click the final submit button? A: No. You always review entries and click "Indienen" yourself. Q: Do I need to attach PDF receipts? A: Most countries require PDFs for invoices over €1,000 (or €250 for fuel). You attach these manually in the portal after AutoVAT finishes. Q: How long do refunds take? A: EU regulations require payment within 4 months of submission (6–8 months if additional information is requested). -------------------------------------------------------------------------------- 8. LEGAL DISCLAIMER -------------------------------------------------------------------------------- AutoVAT is an independent productivity tool developed by Up-Starter. It is not affiliated with, endorsed by, or operated by the Dutch Tax and Customs Administration (Belastingdienst), the Dutch Ministry of Finance, or the European Commission. "Belastingdienst" is a registered trademark of the Netherlands.