SayBriefly – AI Email Assistant for Gmail

Private email assistant for Gmail. On-device summaries, action items & priority — your email never leaves your Mac. macOS beta.

SayBriefly is the private AI email assistant for Gmail that classifies, summarizes, and acts on your inbox — on your device, not in the cloud. Your email never leaves your Mac. Two tiers. Both free. Your email, always private. ──────────────────────────────────────── FREE TIER — BROWSER AI (NO APP NEEDED) ──────────────────────────────────────── Install SayBriefly Mail and your Gmail is instantly smarter. The extension runs a deep keyword AI classifier directly in your browser — no account required, no email sent anywhere. ✦ ~70% classification accuracy — free, instant, always-on ✦ Labels every email: urgent reply needed, client request, invoice, newsletter, notification, legal, feedback, and more ✦ Extracts action items from email threads automatically ✦ Priority scoring — see what actually needs your attention today ✦ Works in Gmail without switching tabs or copy-pasting anything ✦ No cloud. No signup. No cost. The free browser tier uses our advanced keyword classification engine, trained on 15 email categories with hundreds of sub-types. It covers the full range of professional email: client communications, project requests, billing, contracts, legal notices, feedback, scheduling, and internal team messages. At ~70% accuracy it already outperforms reading everything manually — and it runs entirely in your browser, never touching a server. ──────────────────────────────────────── ADVANCED TIER — PRENTICE PRO (MAC APP) ──────────────────────────────────────── Pair the extension with the free SayBriefly Mac app and unlock Prentice Pro: our specialist on-device AI model, purpose-built for professional email. ✦ 88%+ classification accuracy — on-device, on your Mac ✦ Full inbox classification — every email, not just what's open ✦ Deep context understanding — reads the whole thread, not just the subject line ✦ Scope-creep detection — flags when a client asks for work outside the agreed brief ✦ Contract and kickoff signal detection — auto-drafts your project brief when a new engagement begins ✦ Tone, urgency, and intent analysis — knows the difference between a polite FYI and a deadline demand ✦ Still completely free Prentice Pro is a fine-tuned LLM LoRA running locally via Ollama. It never sends your email body to any server. Only a reworded summary — stripped of personal details — ever leaves your Mac. This is the only AI email assistant that achieves frontier-level accuracy without a privacy trade-off. ──────────────────────────────────────── AI EMAIL ASSISTANT FEATURES ──────────────────────────────────────── SMART INBOX CLASSIFICATION Every email gets a category, a priority level (P1–P5), and a confidence score. P1 = needs your reply today. P5 = noise that never reaches your attention. The AI reads sender, subject, thread history, and body to make that call — not just keywords. Categories covered: • Client request / scope change • Invoice / billing / payment • Contract / legal / NDA • Project update / status report • Meeting request / scheduling • Urgent reply needed • Internal team communication • Newsletter / marketing (auto-filtered) • Notification / automated alert (auto-filtered) • Feedback / review request • Job / recruitment • Travel / logistics • Personal • Support / customer service • And more AI EMAIL SUMMARIZER Long threads collapsed into a one-line summary. SayBriefly reads the whole conversation — not just the latest reply — and gives you the key facts: what was asked, what was agreed, what's still open. No more re-reading 30-message threads to find the one decision buried in the middle. ACTION ITEMS FROM EMAIL The AI extracts explicit and implicit to-dos from every email. "Can you send over the revised deck by Thursday?" becomes a task. "Let me know if you're free for a call" becomes a follow-up. SayBriefly surfaces these automatically — you don't have to hunt for them. TODO LIST FROM EMAIL Action items extracted from your email feed directly into your SayBriefly workspace todo list. Every client ask, deadline reminder, and follow-up becomes a trackable task without manual entry. Your inbox becomes your task manager — automatically. PROJECT TASKS FROM EMAIL SayBriefly links emails to your active projects. When a client emails about the website redesign, those action items land in the Website Redesign project — not a generic inbox. The AI matches emails to projects by sender, domain, and content, building a complete picture of what each client needs without you doing any tagging. AI ASSISTANT — ASK ABOUT YOUR EMAIL The Scribbble agent inside SayBriefly can answer questions about your email history. "What did Jamael ask for last week?" "Has the contract been signed?" "What's still open on the Acme project?" Ask in plain language and get an answer drawn from your classified email history — without ever exposing raw email content to an external AI service. FREE AI EMAIL DRAFT SayBriefly can draft reply emails for you. Based on the thread context and the action items identified, the AI writes a professional, on-brand reply that you review before sending. Drafts are generated on-device by Prentice Pro — your words stay on your machine. SCOPE CREEP ALERTS Every freelancer and agency gets burned by scope creep. A client asks for "just one small thing" that turns into three weeks of unpaid work. SayBriefly reads every email against your confirmed project brief and flags when a request falls outside the agreed scope — before you say yes and before the work is done. Alert types: • New deliverable request beyond the brief • Timeline extension request • Budget-adjacent ask (payment terms, extra rounds, free work) • Platform or technology change (e.g., "can we add an app?") • Stakeholder expansion (new decision makers entering the thread) CONTRACT AND KICKOFF DETECTION When a new project is starting — SOW, contract, or kickoff email — SayBriefly detects it and automatically creates a project brief. The brief is populated with the client name, deliverables, timeline, and constraints extracted from the email. You review and confirm. Once confirmed, scope tracking activates automatically. CLIENT CONTACT MANAGEMENT Every person you reply to in Gmail is auto-added to your SayBriefly contacts. Meeting attendees are captured too. No CRM data entry. Your contact list grows as you work, and every contact is linked to the projects they're connected to. ──────────────────────────────────────── PRIVACY — THE REAL DIFFERENTIATOR ──────────────────────────────────────── Most AI email assistants — Superhuman, MailMaestro, Fyxer, SaneBox — send your emails to their servers for processing. Your client communications, contracts, financial details, and personal messages all pass through their infrastructure. SayBriefly is built on a different principle: the raw email body never leaves your device. Here is exactly what happens when SayBriefly processes an email: 1. The Chrome extension reads the email in your browser tab — the same way you read it. 2. Prentice Pro (on your Mac) classifies and summarizes the email locally. The original text is never transmitted. 3. A reworded summary — written by the on-device model, stripped of identifiable details — is sent to our backend. 4. Your project brief, tasks, and scope alerts are built from that summary. Not from your email. This is the SayBriefly privacy gate. It is not a policy. It is an architectural constraint — the raw email simply never reaches our servers. Not in transit. Not in storage. Not ever. For freelancers and agencies handling client NDAs, confidential briefs, and financial conversations, this is not a nice-to-have. It is the only acceptable option. ──────────────────────────────────────── BUILT FOR FREELANCERS AND AGENCIES ──────────────────────────────────────── SayBriefly is designed for creative and technical professionals who manage multiple client relationships through email: • Freelance designers, developers, copywriters, and strategists • Small agencies and studios with 2–20 person teams • Consultants juggling multiple active engagements • Project managers who live in their inbox The core problem SayBriefly solves: client work gets lost in email. A scope change arrives as a casual PS in a feedback thread. A deadline moves in a reply-all nobody noticed. An extra deliverable gets agreed in a quick email that never made it to the brief. SayBriefly reads every email, links it to the right project, and surfaces what changed — so you never miss a client ask, never under-bill for extra work, and never lose track of what was agreed. ──────────────────────────────────────── HOW IT WORKS — STEP BY STEP ──────────────────────────────────────── 1. INSTALL — Add SayBriefly Mail to Chrome or Brave. Works immediately at ~70% accuracy with no account needed. 2. SIGN UP (OPTIONAL) — Create a free account to unlock project linking, todo creation, and cross-device sync. 3. DOWNLOAD THE MAC APP (OPTIONAL) — Install the free SayBriefly Mac app to activate Prentice Pro and upgrade to 88%+ accuracy. The app runs silently in the background. 4. CONNECT YOUR PROJECTS — Create projects in your SayBriefly workspace for each active client. The AI links incoming emails to the right project automatically. 5. WORK NORMALLY — Open Gmail. SayBriefly runs in the background, classifying every email, extracting tasks, and watching for scope changes. 6. ACT ON WHAT MATTERS — Your SayBriefly inbox shows only the emails that need your attention, ranked by priority, with action items already extracted. ──────────────────────────────────────── FREQUENTLY ASKED QUESTIONS ──────────────────────────────────────── Does SayBriefly read my emails? Yes — in your browser, locally. The extension reads emails the same way you do, in the active Gmail tab. No email content is transmitted to our servers. Does it work with Outlook or other email clients? Currently Gmail only (Chrome and Brave). Outlook support is on the roadmap. Do I need to pay for the 97% accuracy tier? No. The Mac app and Prentice Pro are completely free. Both tiers — browser keyword AI and full Prentice Pro — are free to use. What data does SayBriefly store? We store reworded summaries (not raw email), action items, classification labels, and project links. We never store or transmit raw email bodies. Does it work if Gmail is closed? The extension requires Gmail to be open in a tab for real-time classification. The Mac app can process emails in the background when Gmail has been recently active. Is it safe for client-confidential work? Yes — this is exactly what SayBriefly was built for. The privacy gate ensures no raw client email ever leaves your device. What if I don't use the Mac app? The free browser tier works standalone at ~70% accuracy. You get classification labels and basic action item extraction without installing anything additional. ──────────────────────────────────────── WHAT'S NEXT ──────────────────────────────────────── • Brave Browser — fully supported today • Chrome — supported today • Safari extension — coming soon • Outlook / Microsoft 365 — on the roadmap • Slack integration — classify and link Slack messages to projects • Mobile companion — iOS app for reviewing flagged emails on the go • Team workspaces — shared project briefs and scope tracking across a small agency team ──────────────────────────────────────── PERMISSIONS EXPLAINED ──────────────────────────────────────── SayBriefly requests the following browser permissions: • Access to gmail.com — required to read email content in your active tab for classification • Storage — to cache classification results locally so Gmail stays fast • Identity — to link your extension session to your SayBriefly workspace (optional, for project sync) We do not request access to your Google account, Google Contacts, or any Google API. The extension reads what is rendered in your browser — nothing more. SayBriefly. Private AI email intelligence for the people who bill by the hour and can't afford to miss what their clients actually said. Free. On-device. Built for client work.