AI Toolbox: Folders, Prompts, Advanced Search & Export for AI Chats

Organize AI chats with folders, prompt library, full-text search, bookmarks, bulk delete, one-click export, and prompt chaining.

Folders, full-text search, prompt chains, labels, smart tags, bulk delete & export. The missing productivity toolkit for ChatGPT, Claude, Gemini, and Grok. AI Toolbox (formerly ChatGPT Toolbox) is a browser extension that adds what the native sidebars of these four assistants are missing: a way to organize, find, reuse, and back up everything you have ever asked an AI. Organize conversations into nested folders (including cross-platform folders that hold chats from all four assistants together), search your full chat history by message content, export and delete chats in bulk, reference past conversations with @@, save prompts with {{variables}}, chain prompts into workflows, auto-tag chats by topic, bookmark messages, and watch the context window before a long chat starts to break down. ━━━━━━━━━━━━━━━━━━━━ ★ PLATFORM SUPPORT For ChatGPT: complete coverage. Every feature on this page is available there. The other three share one common base: full-text search, nested folders in a dedicated panel, the Prompt Library, prompt chains, Smart Tags, Context Mentions (@@), a Context Window Meter, message bookmarking, single and bulk export (TXT, Markdown, JSON, PDF, ZIP), and bulk delete. Your folder tree also renders live inside each site's own sidebar. Each has something of its own. Claude adds an Artifact Vault that collects every artifact it generates. Gemini adds role and date filters to search. Grok works on both of its surfaces, inside X at x.com/i/grok and at grok.com, with one shared library across the two. All three are optional and stay switched off until you turn them on from the popup. ━━━━━━━━━━━━━━━━━━━━ ★ WHAT'S NEW • Very long conversations now export to PDF: a chat that runs to thousands of pages is built in parts and arrives as one document, numbered from the first page to the last. • Find a prompt without remembering its name: type after // or .. and the picker filters your saved prompts and chains by name first, then by the text inside them, so the right one is two keystrokes away. • Send every panel home in one click: the floating window that holds your detached sidebar panels now has a close button in its title bar that puts all of them back into the sidebar at once, on all four platforms. • See how much of your usage window is left: on Claude and Gemini a badge beside the composer shows how much of the current window you have spent and when it resets, using the assistant's own figure, never an estimate of ours. • Narrow a search to a date range: choose your own start and end date, on all four platforms, in single-platform search and in the search that spans all of them. Perfect for "some time that March". ━━━━━━━━━━━━━━━━━━━━ ★ FOLDERS AND CHAT ORGANIZATION · on all four platforms Organize conversations, custom assistants, and projects into nested folders of any depth, with breadcrumb navigation, color-coded dots, item-count pills, and a Sort by (Recent, A-Z, Z-A, Manual) control on every level. File chats with Move to Folder or with a folder's Add chats picker, drag a folder onto another to re-parent it, and star a folder to sort it to the top. Move a mixed selection of chats, subfolders, projects, and GPTs at once with a searchable destination picker. On ChatGPT, pin your most important chats to the top of the sidebar. Your folders render as a live tree inside each site's own sidebar, with per-folder actions built in, and the tree hides itself when you collapse that sidebar to its icon rail. Prefer more room? Detach any panel into a floating window you can move and resize, and send it back whenever you like. The structure you build is saved to your account, so it is still there on your next device. ━━━━━━━━━━━━━━━━━━━━ ★ CROSS-PLATFORM FOLDERS · one tree for all four AIs Create folders that hold conversations from all four assistants side by side, so a project's research, drafts, and code reviews live together no matter which AI produced them. Nest them as deep as you need, star favorites, and add chats with a picker that has per-platform filter pills and "already in a folder" badges. Import the folders you already built on each platform in one click: same-named folders merge, and your originals stay untouched. The tree syncs to your account. ━━━━━━━━━━━━━━━━━━━━ ★ FULL-TEXT SEARCH · on all four platforms Native search scans only conversation titles. AI Toolbox indexes the full content of every message, so any word or phrase from a months-old conversation turns up in seconds. Filter results by role (your questions or the answers), by date, or by exact match. Open the Must include / Exclude chip panel to require some words and filter others out, each field switchable between All (AND) and Any (OR) matching, with no query syntax to learn. Press Cmd+Shift+F (Mac) or Ctrl+Shift+F (Windows) to open search on the page, or use the browser-level shortcut to search every assistant from any tab. Clicking a result jumps straight to the message with your term highlighted, and you can export just the passages a search matched. ━━━━━━━━━━━━━━━━━━━━ ★ SEARCH EVERY ASSISTANT AT ONCE One search box queries all four at the same time and groups the results by platform, each one a deep link that opens the conversation on the right site. Stop running the same search in four tabs. The Must include / Exclude panel works here too. Local-first: matches come from an index on your device, and nothing from it is ever uploaded. One switch in Settings covers every cross-platform feature, and turning it off deletes the index. ━━━━━━━━━━━━━━━━━━━━ ★ SMART TAGS AND AUTO-CATEGORIZATION · on all four platforms Every conversation is tagged by topic automatically (coding, writing, research, math & science, business), so you can filter and find what you need without lifting a finger. Tags appear as colored pills with a count badge, and any built-in category you do not care about can be switched off so it stops appearing entirely. Write your own tag rules with your own keywords and colors. Detection runs entirely on your device and is tuned for all 12 supported languages, singular, plural, and gendered word forms included. Cross-platform Smart Tags give you one view of tagged conversations from all four platforms, filterable by tag and title, and your custom rules follow you to every platform. ━━━━━━━━━━━━━━━━━━━━ ★ COMMAND PALETTE (Cmd+K) · for ChatGPT Press Cmd+K (Mac) or Ctrl+K (Windows) to open a searchable command palette for every Toolbox feature, grouped by category, with arrow-key navigation and fuzzy search. ━━━━━━━━━━━━━━━━━━━━ ★ CONTEXT MENTIONS (@@) · on all four platforms Type @@ in the compose box to bring any past conversation into a new chat as context. Short conversations go in as they are; long ones are summarized first, so the new chat is not swamped. Recently used chats surface as one-click pills. No more copy-pasting background between chats. ━━━━━━━━━━━━━━━━━━━━ ★ CONTEXT WINDOW METER · on all four platforms A small gauge above the floating toolbox shows how full the open conversation's context window is and warns you before the chat starts forgetting its beginning. It knows which model you are using and sizes the window to match (Grok's 128K and 256K Heavy windows included). When a thread gets too long, carry its context into a fresh chat in one click. ━━━━━━━━━━━━━━━━━━━━ ★ BULK EXPORT AND BACKUP · on all four platforms Export a single conversation, or tick dozens at once, as TXT, Markdown, JSON, or PDF, or as a ZIP of many. Export an entire folder, deeply nested subfolders included, as a structured ZIP that mirrors your folder layout. Built-in retries, a live progress counter, and duplicate handling make sure nothing gets lost. Very large jobs stream straight to a file you choose on disk instead of being assembled in memory, so a backup of thousands of chats finishes instead of running the browser out of room. Markdown ships with YAML frontmatter (title, dates, model, source URL) for Obsidian, Logseq, and Notion. PDFs carry a titled header, the conversation's own dates, a date on every message, and page numbers, and every format records a link back to the original chat. ━━━━━━━━━━━━━━━━━━━━ ★ BULK DELETE AND ARCHIVE · on all four platforms Select multiple conversations with checkboxes and delete or archive them in one action, with a live progress indicator. On ChatGPT, a stats bar shows active and archived counts. Clean up hundreds of old chats in a couple of minutes. ━━━━━━━━━━━━━━━━━━━━ ★ MESSAGE BOOKMARKING · on all four platforms Bookmark any message with a color label, a note, and a timestamp, then find it again from one searchable dashboard. Flag a specific answer or code block without exporting the whole chat. One bookmark library is shared across every platform. ━━━━━━━━━━━━━━━━━━━━ ★ MESSAGE LABELS · for ChatGPT Add short colored text labels to any message, then see them all in one dashboard with color filters, search, and click-to-navigate. Existing labels autocomplete as you type. Useful for tracking decisions or flagging action items across many chats. ━━━━━━━━━━━━━━━━━━━━ ★ PROMPT LIBRARY AND PROMPT CHAINING · on all four platforms Save your own prompts with {{placeholders}} you fill in on the spot, organized by category or by your own labels, and insert them with the // shortcut. Browse hundreds of ready-made expert prompts for SEO, copywriting, development, marketing, and more, with usage counts, favorites, and a "Prompt of the Day." Prompt Chaining queues a series of prompts that run one after another, each building on the previous answer, with a live progress indicator. Type .. to start a chain. Turn a research, drafting, or review routine into one saved sequence you can run again on any platform. ━━━━━━━━━━━━━━━━━━━━ ★ USAGE TRACKER · for ChatGPT Track every message, session, and conversation, with daily, weekly, monthly, and yearly stats and hourly heatmaps. A live rate-limit widget warns you before you run into ChatGPT's own message cap. Generate a shareable "Your Year in AI" recap card. ━━━━━━━━━━━━━━━━━━━━ ★ STREAKS AND ACHIEVEMENTS · on all four platforms One day streak across all four platforms: any day you use any of them counts. Unlock 10 milestone badges (3 to 365 days) with collectible rarity levels, and share a streak card to X, LinkedIn, or Reddit. An optional, anonymous leaderboard shows where you rank. ━━━━━━━━━━━━━━━━━━━━ ★ EXTRA TOOLS Unless a line says otherwise, these are ChatGPT features. • Deep Import: on very large accounts, ChatGPT's own conversation list quietly leaves older chats out. Deep Import recovers your full history for search, folders, and export, paced so you never get rate-limited. • Audio Export: turn any response into an MP3 with a choice of voices and an inline player. Press Cmd+Shift+L to play the last response. • Media Gallery: browse, search, favorite, and download every image you have generated, from one dashboard, or download a whole batch as a ZIP. • Artifact Vault (Claude): every artifact Claude creates, from code files to documents, collected in one searchable vault where you can filter by type, open the source chat, copy, or download each one. • RTL and 12-Language Support: complete translations, with right-to-left layout for Arabic and Hebrew that keeps math and code readable. The language follows your browser on first install. • Collapsible Messages: collapse individual messages or all of them at once. Press Cmd+Shift+E to toggle. The state survives a reload. • Word and Character Counter: a live character, word, and sentence count on every message, plus a Writing Analytics panel with token estimates and reading time. • Sound Notification: a short sound when a response finishes, played only while you are on another tab. • Favorite Assistants and Customizable Interface: star custom assistants to the top of the sidebar, and tune accent colors, font sizes, chat width, and theme with a live preview. • Sidebar or Floating Panels (all platforms): keep each AI Toolbox panel in the site's sidebar or float it in one window you can drag and resize, and it stays where you left it. • Floating Toolbox (all platforms): a round launch button pinned to the bottom-right corner, outside the site's sidebar, so it keeps working through every redesign. Hover it to reach the tools you pinned. ━━━━━━━━━━━━━━━━━━━━ ★ DATA PRIVACY Your conversations are cached locally in your browser (IndexedDB) for instant search and are never stored on our servers. Only your organization data syncs to our backend so your setup follows you across devices: your folder structure (cross-platform folders included), your saved prompts, bookmarks, tag rules, pinned items, and aggregate usage counts, encrypted at rest with AES. Cross-platform search and Smart Tags keep their combined index on your device only. Nothing from it is uploaded, and one switch deletes it all. Context Mentions and the context handoff summarize only the chat you select, and the summary is not kept after that request. ━━━━━━━━━━━━━━━━━━━━ ★ WHO USES IT Developers file debugging threads into folders and use @@ to pull past architecture decisions into a new chat. Marketers and writers build prompt chains and a folder per client. Researchers find citations with full-text search across all four platforms and flag findings with Smart Tags and labels. Students keep a folder per course and export notes to Markdown for revision. Grok users keep one library across X and grok.com, and Claude users keep every artifact in one vault. ━━━━━━━━━━━━━━━━━━━━ ★ FREQUENTLY ASKED QUESTIONS Q: What is AI Toolbox? A: A browser extension that adds folders, full-text search, bulk export, bulk delete, a prompt library, prompt chains, bookmarks, Smart Tags, and a context window meter to ChatGPT, Claude, Gemini, and Grok. It works inside the sites you already use, so there is no new app to learn. Q: How do I enable Claude, Gemini, or Grok support? A: Open the extension popup and switch on the platforms you want. They use optional permissions, so they stay off until you enable them. Grok covers both Grok inside X and grok.com. Q: Where are my conversations stored? Is my data private? A: They are cached locally in your browser (IndexedDB) so search is instant; conversation content is never stored on our servers. Only your organization data (folders, prompts, bookmarks, tag rules) syncs, encrypted at rest with AES. AI Toolbox is GDPR compliant and has passed the Chrome Web Store security review. Q: Will it slow the site down? A: No. Indexing, search, and tagging run locally in the background, and the extension only adds its own buttons and panels around the page. Q: What happens to my folders, prompts, and bookmarks if I uninstall or switch browsers? A: They are saved to your account. Install AI Toolbox on any supported browser, log in, and everything comes back. It works with personal and workspace ChatGPT accounts, custom GPTs, and projects. Q: Which export formats are there, and do they work with Obsidian or Notion? A: TXT, Markdown, JSON, and PDF, one chat at a time or in bulk as a ZIP. Markdown files include YAML frontmatter, so they drop straight into Obsidian, Logseq, or Notion. Q: Which browsers are supported? A: Every desktop Chromium-based browser, including Chrome, Edge, Brave, Opera, and Arc. Firefox, Safari, and mobile devices are not supported. Q: Is AI Toolbox affiliated with OpenAI, Anthropic, Google, or xAI? A: No. AI Toolbox is an independent third-party browser extension with no affiliation, endorsement, or partnership with OpenAI, Anthropic, Google, or xAI. All product names, logos, and brands are property of their respective owners. ━━━━━━━━━━━━━━━━━━━━ Join our Subreddit and Discord for discussions, feature requests, and tips: https://www.reddit.com/r/chatgpttoolbox/ https://discord.gg/QFDMsyNutg Install AI Toolbox and get a faster, better organized AI workflow. https://www.ai-toolbox.co